A Bill of Sale Checklist
A Bill of Sale is the document that proofs the transfer of ownership of goods from the Seller to the Buyer. When you finished your deal and want to complete it with a well-drafted and professional bill of sale you can use this checklist. You can easily create a bill of sale with our bill of sale form and read this checklist that sums up the tips create your own Bill of Sale.
- Sign two copies of the Bill of Sale One for you and one for the other party. As a Buyer you have to hand over the original Bill of Sale, create a print or photo to keep it also in your records.
- Correct information Getting the correct information in the Bill of Sale is essential. When you need more information as a Seller or Buyer get in contact with the person or company and ask for all information you need. It is also possible to leave some information blank and write it down when the transaction take place.
- Sign the Bill of Sale after payment In general a Bill of Sale is the proof that the transaction has taken place. It may be difficult to collect any outstanding amounts if the Buyer has your signature stating that its payment obligations are complete. Create a Promissory Note when the payment is not complete when the Bill of Sale is signed.
- Visit your local county clerk or tax office They will use your Bill of Sale to estimate the sales (or use) tax and record the transaction.
- Bring a witness or notarize the Bill of Sale Although this is not always required you can bring a third party with you or visit a public notary. You can add signatures for witnesses or add the acknowledgement of notary public to your Bill of Sale.
In case of a vehicle:
- Both the Seller and Buyer send a copy to their state's Department of Motor Vehicles (DMV) Some states require that the Seller contact the DMV within five (5) days after de sale and report the title transfer. The buyer should contact the DMV within ten (10) days after the sale and report the title transfer.
- Seller: contact your state Department of Motor Vehicles (DMV) Immediately after completion of the sale get in contact to the DMV and let them know the vehicle has been sold and who the Buyer is. This will prevent the seller if a ticket or accident occurs in the days between the sale and the re-titling of the vehicle.
- Remove the license plate After transferring it to the Buyer you can remove the license plates, this is in many states required. This is also stated on the website of your local DMV.
- Additional actions Some additional steps may be required for your vehicle transfer. Sometimes the vehicle's "pink slip" must be signed over to the Buyer. Check with your local DMV or tax authority to see what documents or actions may be needed to complete the sale.
How-to-guide for creating a Bill of Sale
You listed your item and you've discovered your purchaser - it's best to complete the arrangement in a professional and nice way. In these days, your transfer can't be finished with a straightforward handshake and a wave farewell. Your transfer should in many cases be record with your state's DMV or other local agencies. This procedure requires a great, well-drafted Bill of Sales. With the our Bill of Sale Guide you get the information to solidify the conditions of your
sale and get ready for your items new titling and enrollment. Also in cases when a bill of sale is not required it is wise to create one, espaccially in cases when there is a high amount of money involved. This is why we also offer characteristics of several other things you can buy of sell.
Read everything about a bill of sale:
A bill of sale resembles a receipt. It demonstrates that responsibility for a specific piece of property has changed hands. It likewise subtleties the particulars of the deal, including data about value, conveyance, and condition. Bills of sale can demonstrate the character of a items actual legitimate proprietor. Besides, numerous states and areas utilize these records to decide the measure of taxes owed on the exchange, if any.
In the event that you follow the bill of sale maker, you will have a written affirmation of the rights and duties being moved as a major aspect of your deal. This will give fundamental documentation of your possession and risk commitments and you will be well on your way to establish an unmistakable record of title for your property.
What is a bill of sale?
An bill of sale, sometimes called a sales contract or bill, is a document issued by a business or private individual to indicate a (completed) transaction, and to confirm a payment for an item or service provided.
A bill of sale, additionally alluded to as a "purchase and sale", is a report that sets up the subtleties of an exchange between two (2) parties, Buyer, and Seller. The structure is typically basic expressing the monetary terms of the agreement followed by the sign of the Buyer (purchaser's mark may not be required). The money related assets, (for example, money or confirmed check) should trade hands at the time of sale (which ought to likewise be dated in the bill of sale).
How to write out a bill of sale?
We have written down step by step how to make a good bill of sale that meets all requirements.
We also looked to the requirements of local authorities, but it is always good to check this with your local authorities
. By using our bill of sale generator you make a professional Bill of Sale that contains all the parts needed to make a good bill of sale.
- Add your own data (name, address, phone and email) in
Buyer section. Add the number of signatures, this corresponds with the number of Sellers and Sellers Witnesses
- Enter the details of the other party (name, address, phone and email) in the
Seller section. Add the number of signatures, this corresponds with the number of Buyers and Buyers Witnesses
- Add the
Date Sold and
Location of Sale
- Choose the
item sold and describe the item.
- Choose which
Payment Method is used.
- Select the terms (you can edit them) and which attachments you want to print.
- You can change the
Settings to edit the title of the Bill of Sale or change the color.
Create Bill of Sale to get the bill of sale on your screen and click
Download Bill of Sale to save the bill of sale on your desktop. You can store your bill of sale on your computer. You get a printable bill of sale pdf and do not longer need a bill of sale template doc or bill of sale template pdf.
How to send a Bill of Sale?
You can send a bill of sale by downloading a PDF version (printable bill of sale pdf) and print & sign it or you can sign it electronically with pdf software and send it by e-mail. When you send a bill of sale by e-mail you can add it as an attachment.
What is required to put on a bill of sale?
There are a number of elements that must be on a bill of sale. When you make a bill of sale with the bill of sale maker you must ensure that this information is on the bill of sale:
- Clear description of item (Year, Make etc.)
- The identification number (VIN# or HIN#) when available
- The date of sale
- The purchase price and payment method
- The name of the Buyer and Seller and their signatures
The Buyer and Seller can make photocopies of the Bill of Sale to keep in their records, you can also print three versions. The Buyer has to give the original Bill of Sale to the authorities with the other required proofs of ownership.
IMPORTANT! A bill of sale is not an acceptable proof of ownership without other proofs.
Alternative ways to make a bill of sale
It is an option to make a bill of sale in MS Excel or MS Word. When you are entering all the data,
it is questionable whether it complies with the rules and you are often busy with many recurring
tasks that cost you a lot of time. BillofSalePro.com gives you an easy Bill of Sale Maker with a simple Bill of Sale form that guides you through making a valid and professional bill of sale.
We are happy to help you by making the process of sending a bill of sale as easy as possible, so that you can do things you really like.
Bill of Sale Department of Motor Vehicles (DMV) list
DMV Offices By State
Not every state requires you to complete a bill of sale when finalizing a vehicle transaction. However, no state prohibits you from completing a bill of sale either. Even though many states do not require a bill of sale, they still offer an official form (therefore, it’s recommended to complete a bill of sale even if it’s not required in your state) which we have included below. For states that require you to use their specific bill of sale form, we have also included below. For more information regarding your vehicle or a bill of sale, contact your nearest DMV Office. IMPORTANT: A Bill of Sale does not transfer Ownership of Title, it only shows proof that a transaction took place. You must sign over the Vehicle’s Title in order to transfer ownership.
Which types of Bill of Sale can I create with BillofSalePro.com?
FAQ Frequently Asked Questions about Bill of Sale
What is a bill of sale?
When you start looking for what a bill of sale is, you come across different definitions.
A bill of sale meaning that you have a proof. Generally, a bill of sale means that it is proof that you have paid for a product or service. A bill of sale synonym is a sales agreement or contract, so it is a document that is a proof of a transaction. The bill of sale means in serves in accounting as a proof that you sold or bought something.
As a general rule, a company sends an invoice and a private individual sends a bill of sale. Although a company could also create a bill of sale. It is a proof that the payment is received and good to keep in your records and your own administration.
The tax authorities want you to keep track of what the price was and like to see some proof such as a bill of sale.
Can I make a sample bill of sale? Is this a bill of sales template?
Standard you can use BillofSalePro.com to make a free bill of sale. You can easily create a sample bill of sale to see if the bill of sale looks the way you expect. This tool is a bill of sales template and generator in one tool. Even better than a template because it is a lot of work to fully fill a template and have a professional lay out. When you use a template it can be a hassle to get the right lay-out. So here you can create a complete bill of sale. A watermark will be visible as long as you have not paid a one-off fee of $ 9.99 for 3 months unlimited access. After you have paid $ 9.99, you can make as many bill of sales as you want without the watermark and ads for 3 months.
Do the recipients see 'BillofSalePro.com' on the bill of sales?
No. Only in the sample bill of sale is a watermark from us. If you pay $ 9, this will disappear and the bill of sales will be available in your own style and format without it being visible that the bill of sale was made on 'BillofSalePro.com'.
For which types of bill of sale can I use BillofSalePro.com?
BillofSalePro.com is made for any type of Bill of Sale. You can edit all texts.
Whether you sell your car, boat or computer to a company as a private person or you buy a car at Ebay,
you can easily make a bill of sale for it, that complies with the rules of the tax authorities.
Bill of Sale types that already have been made BillofSalePro.com are: - Car bill of sale
When you buy a car you create a Bill of Sale for car to make sure you have proof of payment and can transfer the title at your local department (DMV) - Vehicle bill of sale
You sell or buy any vehicle and create a Bill of Sale to have proof of payment - bill of sale freelancer
(as a freelancer you carry out some assignments for a company and you send a bill of sale for this) - bill of sale dmv
You create a Bill of Sale that is accepted by your local DMV. Some DMV require their own template. Read your local DMV website
to see whether you can use this Bill of Sale Maker. - Motorcycle bill of sale
When you buy a motorcycle you create a Bill of Sale for motorcycle to make sure you have proof of payment and can transfer the title at your local department (DMV) - Artist bill of sale
As an artist you send a bill of sale for your services. - Boat bill of sale
When you buy or sell a boat you create a Bill of Sale for boat to make sure you have proof of payment and can transfer the title at your local department (DMV) - Rent bill of sale
For renting out your room, apartment, house or shed you can also easily prepare a bill of sale by using BillofSalePro.com - Trailer bill of sale
You sell or buy a Trailer and create a Bill of Sale to have proof of payment
As you can see there are many benefits of BillofSalePro.com and you can try it for free.
Just like many others, choose for an easy and beautiful Bill of Sale with BillofSalePro.com.
Can I make a PDF bill of sale?
Absolutely. The two buttons below generate a pdf document. The difference is that one button saves the PDF directly on the computer and the other button shows an example in the your internet browser first.
Can you use this bill of sale maker for proof of purchase for motor vehicle?
Absolutely. A bill of sale for the purchase of a motor vehicle or car must have specific unique details and is also referred to as a 'Purchase and Sale'. These usually include things the make, model, year, and VIN number for the car. A bill of sale for a vehicle may also detail certain stipulations for the car sale, such as whether is there is a warranty or not. The bill of sale is no title transfer, but is needed to process the title transfer.
Can I also use a bill of sale as a proof? Yes, because a bill of sale is a confirmation of the fact that a certain amount of money or
of goods or services have been transferred. When you run a business, or when you sell something, it is wise to have a bill of sale available for your own records and for that of your client. The PDF serves as an proof between you and the seller or buyer, and helps you keep track of your expenses.
Can I change the title and color of the Bill of Sale? Yes, you can change the default title. Please be sure to create a title with "Bill of Sale" in it so that the other party knows which kind of document it is. You can also choose to change the color of certain elements of the Bill of Sale.